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Emergency Action Plan

The following Lovejoy ISD Sports Medicine Emergency Action Plan is in place for each LISD Athletic Facility.

 

AVAILABILITY:

Emergency Communication
A licensed athletic trainer (LAT) will be available during all practices and/or competitions. To ensure appropriate coverage of all athletic Teams, Lovejoy ISD Sports Medicine has designed a coverage system based on cell phone communication.

Each staff athletic trainer has a cell phone number:

  • Susan Smiley: (972) 768-1788
  • Jonathan Stinson: (210) 563-4679

Note: The cell phone system is an EMERGENCY/Sports Medicine Communication system. It is not to be used for general questions/conversations unless special arrangements have been made.

The athletic training room is open from 7:00am -9:30am and again from 3:00pm until 6:30pm during the academic year. A health center staff member is on-call after normal operating hours for any medical sickness emergencies throughout the year. They can also be contacted through the athletic secretary Robin Bass at (469) 742-8068.

If a major illness or injury occurs during an off-campus UIL-sanctioned sport which requires emergency transport to a medical facility, coaches should contact Susan Smiley to make them aware of the situation. The athletic trainer will then contact the Athletic Director to make him aware of the situation.  Coaches are also responsible for contacting the parents to make them aware of the situation.  It is LISD policy that all coaches have emergency cards for each athlete on the team so that they will have immediate access to emergency information if needed. If a child is transported to a medical facility, it is our expectation that at least one coach travels to the medical site for observation of the student-athlete. While we realize that this may not be optimal at all times (e.g., a lone basketball coach who is traveling with the team), we want to make every effort to ensure that a coach is on the scene for support of the injured student-athlete.

In-Season and Other Segment:
We are on site during the academic year starting at 7am in the field house athletic training room. We are also available during each individual practice preparation site until 6:30pm. We are available by cell phone all other times for in season segment and other segment contact. This system will be in effect on the first day of fall pre-season and will be utilized throughout the entire academic year.

Our team physicians are on site for all home football games and are on call for all other interscholastic contests.

Summer and Off-Season Segment:
The LISD athletic training room will open at 7:00 am and will close at 11:00am, Monday-Thursday. All supervising on site athletic staff is certified in First Aid, CPR and AED application.

 

 

LIFE SUSTAINING MECHANISMS:

CPR Certification and Auto External Defibrillator (AED):
All coaching staff and Sports Medicine are certified in CPR/AED and are aware of the location of each AED machines. The units are located in the main gym, Multi-Purpose Building and the Field House Athletic Training Room.

Emergency Health Information:
All insurance and medical information is kept in a central location on each campus with a copy given to each respective coach as well. Information is carried on ALL road trips by the coaching staff and/or athletic trainer.

Emergencies:
In the case of an EMERGENCY (Head, neck/spine, dislocation, or fracture) our staff is trained in the following:

  1. Remain calm
  2. Do NOT move the individual
  3. Call Athletic Trainers
  4. Athletic Trainers will activate EMS if needed
  5. Athletic Trainer will designate someone to contact the school resource officer for assistance.
  6. If unavailable, LAT will designate someone to call EMS. It is important that you give the dispatcher your name, location and exact nature of the injury.
  7. Stay on the line. The dispatcher will send out a police car immediately and summon an ambulance for you.

Serious Injuries:
In the case of a SERIOUS INJURY (Knee ligament, severe ankle sprain):

  1. Remain calm
  2. Ice the injured area (ice can be found in the Field House Athletic Training Room or Gymnasium Training Room)
  3. Call the first available athletic trainer (see above phone numbers)

Minor Injuries:
In the case of a MINOR INJURY (ankle sprain, muscle strain):

  1. Ice the affected area (20 minute interval every hour for the first 24 hours)
  2. Keep the part elevated (when possible)
  3. DO NOT HEAT THE AREA!!!
  4. Report to the LISD Athletic Training Room as soon as possible during regular hours.

WEATHER RELATED EMERGENCIES:

Lovejoy ISD Athletics Lightning Policy
With prevention being the major promise or goal of Sports Medicine and certainly one of the results of proper planning in Athletics, we utilize the “Televent Weather Sentry” weather service. This service will be used in conjunction with other conventional methods (i.e. consulting with the National Weather Service) in determining practice and or game status. The licensed athletic trainer will also use the flash-to-bang method in concert with the “Weather Sentry” to ensure the safety of our fans and athletes. In the practice setting, the athletic trainer will be responsible for determining the threat of lightning, and will then make a decision with the coaching staff to evacuate the field. In the event setting, the athletic trainer will inform the officials of our instrumentation and our policy in effect (i.e. evacuating a game site if it is indicated by the service or the flash-to-bang protocol that there is an imminent threat.) The decision to “call” or delay a game would be made with the agreement of the assigned athletic trainer, present officials, and facilities staff. All games and practices will be delayed for 30 minutes in cases of lightning.  Every time lightning occurs, the clock will re-start.

Cold Exposure Policy
In cold weather temperatures proper layered clothing should be worn and encouraged by LISD Athletics department staff and coaches. These include:

  • Several layers around the core of the body, especially for those individuals that are not very active.
  • Long pants designed to insulate. Cotton sweatpants (brownies) are excellent. On very cold days a nylon shell or wind pant can be worn on top of them for additional wind break.
  • Long sleeve shirt/sweatshirt/coat designed to insulate and break the wind.
  • Gloves
  • Ear protection/Hat or helmet.
  • Face protection.
  • Wicking socks that do not hold moisture inside. Wool is excellent. Cotton absorbs and holds in moisture.

Clothing should be layered to allow adjustments as activity level may increase and decrease within a practice which may elevate or drop body temperature. The first layer of clothing should wick sweat and moisture away from the body. Equipment managers can identify what clothing works best for this. You may have already been issued an excellent product that will act as a wick. The top layers should act as insulators to trap heat and block wind.

The following temperature guidelines have been established for intercollegiate teams during cold weather. Cold weather is defined as any temperature that can negatively affect the body’s regulatory system. These do not have to be freezing temperatures! The following guidelines have been established for LISD Athletics practice and event participation.

Outside participation limited to 45 minutes:
When temperature or wind chill (which is lower than actual temperature) reaches 25° F. Frostbite can occur in 30 minutes or less!

Termination of outside participation:
When temperature or wind chill (which is lower than actual temperature) reaches 15° F.

In addition to the above guidelines it is recommended that additional directives are given to student athletes.

  • Cold exposure/activity requires more energy from a body. Additional calorie intake maybe required.
  • Cold exposure/activity requires similar hydration to room temperature; however, the thirst reflex is not activated. Conscious efforts before and after practice to hydrate
    should be initiated.
  • Never train alone. A simple ankle sprain in cold weather may become life threatening!

 

Signs of Cold Stress:
Student athletes should be instructed on signs of cold stress (wind chill, frostbite and hypothermia). Fatigue, confusion, slurred speech, red or painful extremities, swollen extremities, blurred vision, red watery eyes, dizziness, headache, numbness, tingling of skin and extremities, shivering, uncontrollable shivering etc. are a few warning signs of cold stress.

Cold Exposure Policy – Home Events

  • LISD Sports Medicine will check weather at least 3 days prior to game. In the event of anticipated inclement weather, LISD Sports Medicine will contact visiting athletic trainer to discuss LISD Cold Exposure Policy, and discuss plan of action should the weather be a concern on the day of competition.
  • After initial contact is made with visiting athletic trainer, LISD Sports Medicine will check the weather each day leading up to the game to monitor changes. Communication will be maintained with the visiting athletic trainer should any changes occur following initial discussion.
  • Temperature/wind chill reaching 25-15 degrees will result in modified
    participation. If this occurs, a decision will be made to implement an abbreviated version of team introductions and incorporate an extended half-time.
  • Temperature/wind chill reaching 15 degrees and below will result in termination of outside participation.
  • Individuals/groups involved with making the decision to modify participation will be:
    • LISD athletic trainer
    • Visiting athletic trainer
    • Host facilities staff
    • Officials
    • Home/Visiting Coaching Staff

Cold Exposure Policy – Away Events

  • LISD Sports Medicine will check weather at least 3 days prior to game. In the event of anticipated inclement weather, LISD Sports Medicine will contact athletic trainer at host institution to discuss LISD Cold Exposure Policy, and discuss plan of action should the weather be a concern on the day of competition.
  • After initial contact is made with athletic trainer at the host institution, LISD Sports
    Medicine will check the weather each day leading up to the game to monitor
    changes. Communication will be maintained with the host athletic trainer should
    any changes occur following initial discussion.
  • Temperature/wind chill reaching 25-15 degrees will result in modified
    participation. If this occurs, a decision will be made to implement an abbreviated
    version of team introductions and incorporate an extended half-time.
  • Temperature/wind chill reaching 15 degrees and below will result in termination
    of outside participation.
  • Individuals/groups involved with making the decision to modify participation will
    be:

    • Host athletic trainer
    • LISD athletic trainer
    • Host facilities staff
    • Officials
    • Home/Visiting Coaching Staff

Heat Illness Policy
When participating in sports during hot weather one can be at risk for developing a “heat illness.” Heat illnesses vary in severity from mild (cramping) to severe (heat stroke & even death). The sports medicine staff educates all student athletes with posters and informational sessions regularly. Water is made readily available for all workouts and accessible to each team. Pre-hydration is also stressed to all student athletes and teams. The following guidelines are presented to all student athletes via presentation and writing and are accessible on the sports medicine web site. They are designed not only for recovery but for preparation for workouts in elevated heat.

  1. Continue to hydrate yourself with water and/or Gatorade (Follow LISD Hydration Protocol)
    • Drink 1 pint of cold fluids for every pound that you have lost
    • DO NOT DRINK caffeinated beverages (e.g. coffee, tea, iced tea, Coke/Pepsi, Mountain Dew, etc.), “energy drinks” (e.g. Red Bull, Jolt, etc.) and alcoholic beverages –> they cause you to produce more urine, so you end up losing even more fluids!
    • Stay away from carbonated beverages & sugary drinks (e.g. fruit juices / punch, etc.)
  2. Eat a good, nutritious diet (Follow Leopard Nutrition)
    • Low-fat, high carbohydrate, moderate protein foods
    • Fruits & vegetables
    • Limit intake of fast foods
    • Lightly salt foods to taste and/or eat foods high in sodium (e.g. ham & cheese, pizza, tomato sauce, soup, tomato juice / V8, pretzels, pickles, etc.)
  3. Avoid taking any supplements, stimulants, and/or other medications unless prescribed for you by a LISD Team Physicians.
  4. Monitor your urine color & output (urine color should be pale yellow to clear if you are properly hydrated)
  5. Immediately call your athletic trainer if any of the following occur:
    • cramping / muscle spasms / convulsions
    • nausea and/or vomiting
    • elevated body temperature (> 104°)
    • severe headache, dizziness, confusion, and/or lethargy
    • staggering body control, decreasing level of consciousness, intense thirst

Please do not hesitate to contact a member of the LISD Sports Medicine Department should you have any further problems and/or any questions. Please report to the athletic training room before your next practice, game, or strength & conditioning workout for a follow-up examination.

VISITING TEAM INFORMATION:
(Emergency action information is shared with all visiting teams upon arrival)

Each contest site will be equipped with water, injury ice and all necessary emergency equipment (i.e. crutches, immobilizers, spine board, phone, access to ambulance, etc). There will be a licensed athletic trainer on site for all athletic contests. Athletic training room facilities will be available a minimum of 1 hour before the contest unless otherwise specified.

In event of a serious injury, x-ray facilities are located at nearby Allen Presbyterian Emergency Room (10 minutes depending on traffic). Our team physician will assist in expediting emergency room care by placing a phone call to the emergency room prior to your arrival, if needed. For emergency situations, an ambulance will be available for transportation to:

Texas Health Presbyterian Hospital Allen
1105 Central Expressway North
Allen,TX 75002

Medical Center of Plano
3901 West 15th Street
Plano, TX 75075

Medical Center of McKinney
4500 Medical Center Drive
McKinney, TX 75069

 

Sports Medicine staff reserves the right to cancel or modify a workout for health and safety reasons of an individual athlete and/or team at any time.

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